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Mobile Notary

BNN Tools of the Notary Trade

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If you need to sign your documents online, there is an evolving set of tools to be aware of. Each digital application comes with its own strengths and weaknesses. Knowing about them all may sound daunting when all you need to do is get something officially notarized.

 

Today we’re breaking down the 5 integrations Bilingual Notary Network has vetted and used over the years.

 

Qualia

Qualia is a tool designed to reduce the chaos of home closing by shifting from a paper-based process to modern, digital transactions. They develop tools in tandem with their shared system of record for transactions to help both consumers and real estate professionals to engage more efficiently in the market.

 

They are a growing company that has acquired other applications like Resware, which allows companies to customize their digital experience. This flexibility encourages you to prioritize your title activities, manage important documents, and help with escrow accounting.

 

RamQuest

RamQuest is a software and network environment designed to help title and settlement professionals. While any firm could host their own software on their own network, RamQuest provides a “virtual office” for a secure, fast, and convenient way to host Remote Online Notary (RON) sessions, Remote Ink Notarizations, and hybrid eSignings.

 

SoftPro

Products from SoftPro focus on leveraging over 35 years of experience in the real estate, title, and escrow industry to better understand the future. They help users anticipate changes in the industry by providing accurate reconciliation reports, saving time on closing services, and keeping a variety of documents organized, including:

 

  • Tax certifications
  • Lien releases
  • Property information
  • And more

 

Closer’s Choice

Closer’s Choice belongs to one of the leading technology companies for the title industry, AccuTitle, and provides products that assist with a number of aspects including accounting, closing disclosure, and file management. Their primary product allows for efficient integration to help you save time doing business. Their additional products specialize in the industry and help with functionality, multi factor authentication for security, and reporting for tax purposes.

 

E-Closing

E-Closing is a company showing serious growth and support year by year and is one of the premier cloud-based title production systems in the Land Title Industry. The company focuses on staying ahead of the curve, educating its user base on industry changes, and providing settlement software that is secure.

 

Each of these integrations enables companies and customers to access more efficient methods of closing in the title and escrow industry. The only challenge is that you might not have the time to thoroughly investigate each of these to determine which is the best for your needs. 

 

At Bilingual Notary Network, we already know the ins and outs of each integration and understand when they can help you with your notary needs. When it comes time to get things signed, we have the resources and information to help you wrap things up in a way that is smooth, transparent, and hassle-free.

 

A Better Way to Close with BNN Services  

 

Since 2008, BNN Services has been trusted by title agencies, mortgage lenders, servicers, and consumers to perform loan and document signings in multiple languages across the country.  

 

Unlike other signing services, BNN Services “touches” every file 8 to 9 times, ensuring the process moves forward free of delays. That is why we have completed over 250,000 signings in all 51 jurisdictions and maintained a closing ratio of 96 percent.  

Ready to experience the BNN Services Difference? Get started today!

Mobile Notary

3 Key Ways BNN Helps Your Signing

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When it comes to closing on real estate, debt settlement, or other notarized signing needs, the last thing you want to be is unsure. At Bilingual Notary Network, we pride ourselves on integrity, reliable service, and a transparent process you can trust. 

 

When you partner with BNN, we walk you through the right process that facilitates your notary needs. Whether this is documentation organization or contract explanations, you’ll have the resources to close with confidence with the right team.

 

Mobile Notary Services

You might think that wills, real estate closings, and government forms are the primary reasons to need a notary. However, there are many additional situations where having a professional team can come in handy, including:

  • Tax loans
  • Debt settlements
  • Immigration documentation
  • Translations

Our team is available to help you navigate any of these official checkpoints in your life. We’re even here if you simply have questions about whether you need a notary or not in certain situations.

 

Remote Online Notary

The internet changed everything. However, centuries-old statutes like notary laws took longer to catch up. States have only been allowing digital notary services since 2011. Most states didn’t implement these laws until the 2020 pandemic made it clear we needed a new way to help people and companies notarize their documentation. 

 

Remote Online Notary sessions or “RONs” involve you and your notary partner visiting digitally over a video call instead of being present in the same room.

 

Some may think a remote signing is less secure. However, a RON that meets federal guidelines actually provides 3 ways to verify your identity instead of a single physical way. If you’re in need of a RON, our team can take care of all the details for you. All you need is an address, a computer with a webcam, and your SSN.

 

Hybrid Closing & eSigning

Some documentation does not require a notarized signature but still impacts the process of your closing. For many of our clients, we recommend hybrid closing using eSigning features. If your consumers have all their non-critical documents wrapped up ahead of time, you help ensure a smoother, more streamlined closing.

 

With a partner assisting you through it, electronic documentation helps reduce the potential for operational errors while lowering your overall costs to manage, administer, and store traditional paper documents.

 

All of this starts with a BNN consultation. Our team will help identify your business or consumer needs and explain how to organize your documentation. Once you’ve chosen us as a partner, we can walk you through the entire process to ensure your closing is smooth and provide confidence and peace of mind in your work.

 

A Better Way to Close with BNN Services  

Since 2008, BNN Services has been trusted by title agencies, mortgage lenders, servicers, and consumers to perform loan and document signings in multiple languages across the country.  

 

Unlike other signing services, BNN Services “touches” every file 8 to 9 times, ensuring the process moves forward free of delays. That is why we have completed over 250,000 signings in all 51 jurisdictions and maintained a closing ratio of 96 percent.  

Ready to experience the BNN Services Difference? Get started today!

Remote online notarizations

Let’s Answer Your Questions About Remote Online Notarization (RON)

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While Remote Online Notarization (RON) is not necessarily new, many people are still unfamiliar with it. In this post, we want to help everyone better understand what RON is and how it can play an important part in their business.

 

So, here are the top 10 most common questions we get about RON:

 

What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) is a secure and convenient process of notarizing documents using technology—such as a computer or tablet—to conduct the notarial act remotely.

Is RON legally recognized?

Yes, RON is legally recognized in 42 states in the US (with four more in the process of recognizing it), and it’s also authorized for transactions between two or more parties in all jurisdictions where federal laws apply.

What types of documents can be notarized through RON?

Common documents that can be notarized through RON include power of attorney, deeds, mortgages, and trusts.

What technology is required for RON?

You will need a computer or tablet with a webcam, microphone, internet connection, and a secure platform for conducting the notarial act.

Is RON secure?

Yes, RON uses advanced security measures such as multi-factor authentication, encryption, and secure electronic signatures to protect the signer’s identity and the document’s integrity.

How do I know if RON is available in my state?

You can check with your state’s Secretary of State or Notary Division to see if RON is available. This website can also be used as a quick reference: https://www.notarize.com/ron-map. 

How does RON work?

RON connects the signer with a notary public through a secure platform. The notary public will then use video and audio technology to witness the document signing and perform the notarial act.

What are the benefits of RON?

The benefits of RON include convenience, time savings, increased accessibility, and reduced costs associated with in-person notarizations.

Can I use RON for any type of document?

The types of documents that can be notarized through RON vary by state, so it is important to check with your state’s Secretary of State or Notary Division to see what documents are eligible for RON in your area.

How do I find a RON service provider?

You can find a RON service provider by using BNN Services, searching online, or checking with your state’s Secretary of State or Notary Division for a list of approved RON providers.

 

Remote Online Notarization (RON) is a modern solution revolutionizing the real estate industry. RON is quickly becoming the preferred choice for real estate transactions with its numerous benefits. If you have any further questions about RON, please reach out, as investing in a reliable RON service is a smart move that can streamline your real estate transactions and offer peace of mind.

 

A Better Way to Close with BNN Services  

Since 2008, BNN Services has been trusted by title agencies, mortgage lenders, servicers, and consumers to perform loan and document signings in multiple languages across the country.  

  

Unlike other signing services, BNN Services “touches” every file 8 to 9 times, ensuring the process moves forward free of delays. That is why we have completed over 250,000 signings in all 51 jurisdictions and maintained a closing ratio of 96 percent.  

Ready to experience the BNN Services Difference? Get started today!

Remote online notarizations

The Difference Between RON and a Hybrid Closing

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Remote Online Notarization (RON) and hybrid closings are two terms that have gained popularity in recent years, particularly in the realm of real estate transactions. While both offer convenience and flexibility, they differ from each other and serve different purposes. In this blog post, we will explore the key differences between RON and hybrid closings, highlighting the benefits and limitations of each.

 

Remote Online Notarization (RON), as the name suggests, is a process of notarizing documents remotely, usually through a video conferencing platform. It allows individuals to notarize documents from the comfort of their own homes without having to meet the notary physically. The Electronic Signatures in Global and National Commerce Act (“E-SIGN”), passed by Congress in 2000, authorizes electronic signatures and notarizations for transactions between two or more parties in all jurisdictions where federal laws apply. With the advent of technology, RON has become a convenient option for individuals looking to notarize documents without traveling or taking time off work.

 

On the other hand, a hybrid closing refers to a real estate closing process that combines in-person and virtual elements. In a hybrid closing, the buyer and seller may meet in person to sign some documents, while others are signed and notarized remotely. The goal of a hybrid closing is to strike a balance between the convenience and security of a traditional in-person closing and the efficiency and flexibility of an entirely virtual closing.

 

While both RON and hybrid closings offer several benefits, it’s important to consider the limitations and potential challenges of each as well.

 

RON may only be available in most states and is subject to specific regulations and requirements. Additionally, not all individuals may have access to the technology required to perform a RON, which could impact its accessibility.

 

Similarly, while hybrid closings offer a balance between in-person and virtual elements, they may still require coordinating schedules and availability between multiple parties, which can be challenging.

 

RON and hybrid closings are two innovative solutions that offer a degree of convenience and flexibility for individuals looking to close real estate transactions. While both have their benefits, it’s important to carefully consider the limitations and requirements of each before making a decision. As a notary, you are responsible for understanding the differences between RON and hybrid closings and educating your clients on the best options for their specific needs.

 

To make the most of these two contemporary solutions, work with a trusted and experienced notary service provider who can guide you through the process and ensure your signing process is as beneficial as possible for your client. With proper support and guidance, RON and hybrid closings can help streamline the real estate transaction process while offering the security and convenience individuals are looking for.

 

A Better Way to Close with BNN Services  

Since 2008, BNN Services has been trusted by title agencies, mortgage lenders, servicers, and consumers to perform loan and document signings in multiple languages across the country.  

  

Unlike other signing services, BNN Services “touches” every file 8 to 9 times, ensuring the process moves forward free of delays. That is why we have completed over 250,000 signings in all 51 jurisdictions and maintained a closing ratio of 96 percent.  

Ready to experience the BNN Services Difference? Get started today!

Customer Service

5 Ways to Make Your Notary Client Comfortable

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As a notary, it is important to prioritize your client’s experience and make the signing process as smooth and stress-free as possible. Here are a few tips to make the process easy for your client:

 

Communicate Clearly 

Before the appointment, provide the client with clear instructions on what they need to bring, what they need to sign, and what they can expect during the appointment. During the appointment, clearly explain each document and its purpose, answer any questions, and ensure the client is comfortable with the process.

 

Be Flexible

Clients often have busy schedules, and it’s essential to be flexible and accommodate their needs. Offer to conduct the appointment at a time and location that’s convenient for them—whether it’s in-person, online, or at their place of work. This could mean offering evening or weekend appointments or the ability to conduct the notarization remotely. Being flexible can make a big difference in their overall experience.

 

Be Prepared and Organized

Before the signing appointment, review all the documents and ensure you have all the necessary equipment and supplies ready. This includes having the appropriate notarial certificate, a proper stamp, and a reliable high-speed internet connection. Encourage your clients to come prepared with all necessary documents and identification. Being prepared can help avoid delays and ensure a smooth and efficient signing process.

 

Maintain Professionalism

As a notary, it’s essential to maintain a professional and courteous demeanor throughout the signing process. This includes dressing appropriately, using proper language and etiquette, and creating a safe and secure environment for the client. A professional approach can put the client at ease, make a positive impression, and build trust.

 

Provide Bilingual Services

Offering bilingual services, such as Spanish or other language options, can significantly benefit clients who may be more comfortable communicating in their native language.

As a bilingual notary, you have a unique skill set that can add value to the client. Offer to explain the documents in their native language, answer any questions, or provide additional information about the process. A bilingual element ensures that language barriers do not prevent them from receiving the notary services they need. Value-added services like this can help establish a positive relationship with the client and increase the chances of repeat business.

 

By implementing these 5 tips, you can provide a high-quality and efficient notarization experience for your clients, establish a positive reputation, build trust with your clients, and grow your business.

 

A Better Way to Close with BNN Services  

Since 2008, BNN Services has been trusted by title agencies, mortgage lenders, servicers, and consumers to perform loan and document signings in multiple languages across the country.  

  

Unlike other signing services, BNN Services “touches” every file 8 to 9 times, ensuring the process moves forward free of delays. That is why we have completed over 250,000 signings in all 51 jurisdictions and maintained a closing ratio of 96 percent.  

Ready to experience the BNN Services Difference? Get started today!

Remote online notarizations

Does Your State Allow Remote Online Notarization in 2023?

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Remote Online Notarization (RON) has been growing in popularity over the years because it provides a convenient and secure way for individuals to notarize documents from the comfort of their homes. This was especially important during the pandemic, and it’s one of the changes that’s sticking around. 

 

RON has been made possible by the Electronic Signatures in Global and National Commerce Act (“E-SIGN”), passed by Congress in 2000. This act authorizes electronic signatures and notarizations for transactions between two or more parties in all jurisdictions where federal laws apply.

 

However, not all states have adopted RON laws, and some states are still in the process of implementing them:

 

  • Currently, 4 states—California, Georgia, South Carolina, and Connecticut—have not adopted permanent RON laws.

 

  • North Carolina, Maine, Delaware, and Illinois are all implementing RON and are expected to have these laws in place by the end of the year.

 

The SECURE Notarization Act of 2021, passed by the U.S. House of Representatives in July 2022, set minimum standards for RON on a federal level. With 42 states already having enacted laws for RON and four more set to have laws become effective in 2023, this legislation complements existing laws while giving states the flexibility to establish their own standards. The bill requires U.S. courts and states to recognize notarizations performed by notaries from other states and allows for remote notarizations for individuals located outside the U.S. The passage of this legislation brings the country closer to a future where electronic mortgages are a reality.

 

The implementation of RON laws varies between states. Some states require notaries to undergo additional training and certification, while others require using specific technology to perform online notarization. It’s crucial to know the regulations and requirements surrounding remote online notarization (RON) in your state, as they may vary. To ensure the proper performance of RON, stay informed by checking with the Secretary of State or a relevant government agency for the most current information on RON laws and regulations in your state. 

 

It’s important to verify with the authorities in your state for the most recent information because the status of RON legislation is subject to change.

 

A Better Way to Close with BNN Services  

Since 2008, BNN Services has been trusted by title agencies, mortgage lenders, servicers, and consumers to perform loan and document signings in multiple languages across the country.  

  

Unlike other signing services, BNN Services “touches” every file 8 to 9 times, ensuring the process moves forward free of delays. That is why we have completed over 250,000 signings in all 51 jurisdictions and maintained a closing ratio of 96 percent.  

Ready to experience the BNN Services Difference? Get started today!

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